Format
The format of an encyclopaedia depends upon the physical make up of an encyclopaedia. It refers to the (i) usual appearance, (ii) presentation of articles, illustrations, diagrams, maps, tables, etc., (iii) quality of paper, (iv) printing, page make-up, (v) binding etc.
- The physical appearance of an encyclopaedia, the cover page, the printing of title on the cover and spine etc. must be promising to the eye of users. The size of the volume should be handy.
- The presentation of the articles should be well planned. The illustrations, plates, maps, tables, drawings, diagrams, photographs etc. should be accurate and in natural colours. They must be positioned along with the text in such a way that users find it easy to understand the topics. The maps and index are usually given in the last volume. It turna out to be inconvenient for the readers to refer to, two volumes at a time and results in waste of time. Hence, it is necessary to at least give a sketch map of the country with the text even though the atlas is given with the index.
- The paper should neither be thin nor thick to add to the volume. It should be opaque and of good quality.
- The typography should be clear and legible. As an encyclopaedia is packed with lots of material, it is essential to have small but legible typefaces to bring down the expenditure and size of the volume. The headings and sub-headings must be in
- bold type faces with the marked distinction and easy to catch the attention. There should be enough margin and sufficient space on all the sides, between the column lines and letters.
- As encyclopaedia is bulky and has to be used very often, it should be hardbound losing leather, table or calico. This will enable it to sustain the wear and tear of frequent and rough handling. The title of the encyclopaedia volume number, coverage of alphabetical sequence should be clearly indicated on the spine of the volume.