Assignment: Foundations of Professional Communication

Writing Assignment Persuasive Message

Instructions

For this assignment, you will synthesize the most relevant information in the situation below, and present a solution in your own words, using your own analysis.You will not useall of the information included in the scenario. Remember it is not appropriate to cut and paste entire sections from the situation to substitute for your own analysis.

The objective of the assignment is to organize your message in a way that will be most effective in persuading the Chief Executive Officer (CEO) to take action.

Situation: Convincing the CEO to Approve a Public Relations Plan

You are the director of public relations for Easy to Be Green, the innovative new company that helps homeowners, businesses, and municipalities become more environmentally friendly.

The company has been active in environmental issues in the community since its founding a few years ago and generally has good community relations. Recently EBG's director of research, who is strongly opinionated about environmental issues, spoke in public about the environmental practices of some local companies who employ many people in the community. Lately, you've found that some of your local contacts seem a little less interested in EBG's public relations initiatives, and there has even been a small drop in sales. There may be no connections between these events, but you want to be proactive about the company's community relations.

You also want to protect the company against charges of hypocrisy. The other day you as walked through the parking lot, it occurred to you that the majority of the employees drive SUVs, pick-ups, and other kinds of gas guzzlers. This includes the CEO, whose family car is a luxury sedan. The company's delivery and service vans are also not the most environmentally-friendly vehicles.

After a little research, you come up with a tentative plan. You have learned that a local hybrid car dealership has been offering an interesting deal. Employees of companies that buy hybrids as company vehicles can get discounts when they buy hybrids for themselves. You think that the company should consider purchasing a couple of hybrid vans and encourage employees to buy hybrids for themselves by offering substantial rebates for these purchases.

You want to get the CEO's approval before you pursue this idea any further. You anticipate that he will have significant resistance. The company vehicles are not due for replacement, and the rebates to employees could add up to quite a lot if many employees take up the offer. On the other hand, if only a few employees take up the offer, a significant environmental initiative will seem like a failure. The CEO is a risk-taker in terms of business initiatives but tends to be conservative in management practices. He might also be a little defensive about the hybrid promotion plan because of his own vehicle choices.

You feel strongly that the potential benefits of this plan-in long-term savings on gas, in good public relations, in helping the environment, and in increased company esprit de corps as employees get involved in an activity related to the company mission-outweigh the risks and costs. It may be expensive and a little gimmicky, but it is unusual enough to get great publicity even if it is not a huge success. You feel that if the CEO gets behind this plan, you can succeed in getting employees to sign on.

Assignment

Drawing on the principles discussed in Chapter 8 of the textbook (in particular the AIDA approach), the lecture, and ideas shared discussions, use the template provided in Doc Sharing towrite a one-page memo to CEO Bertrand Green in which you convince him to give you the go-ahead to pursue your plan. You are not asking for final approval at this point. You just want to get his tentative approval before you continue working on the plan. However, you can tell him that when you have all the details in place, you will provide a progress report that includes a complete budget.

As you think about how you will write the memo, ask yourself what kinds of objections or questions the CEO might have and how you can address these within the memo. Also, how can you most effectively emphasize the potential benefits of the plan? Use your imagination to describe how the plan might be implemented and promoted.

Assignment guidelines and a sample message are provided in Doc Sharing. You will need to adapt the persuasive strategies-the attention-getter, the identification of and response to potential objections, the emphasis on benefits, the proactive closing-to suit the particular needs of this message.

Please save your assignment draft as a Word document, using the file name "ENGL510 yourlastname Wk3," and post it in the Week 3 Persuasive Message Draft Dropbox . In Week 4, after you receive feedback on the draft, make any changes before submitting the final version to the Week 4 Persuasive Message Revision Dropbox.

Use the following basic formatting

• Memo heading
• One-inch margins all around
• Left-only justification
• 12-point regular Times New Roman font.