Ask Project Management Expert

Laying the groundwork for a Project Governance Plan

How will you track progress on this project? Prepare a proposal for a Project Governance Plan.

Scenario

Kate now needs to know how The ATA should be tracking the project's progress without imposing a complex process on a relative low value project (as important to the East Timor society as it is) and overloading her limited resources. In particular, she wants to know how her finance is tracking, how well the project is adhering to the schedule, how well her risk plan is working and whether there is any emerging risk and anything else you deem necessary for project reporting and governance purposes. More importantly, how will all this data be reported and presented, and how frequently? The CEO needs a regular project summary so that she can keep the Board up to date on the project achievements.

We recommend you watch *all* of the ATA videos before you begin your assessment activities. You may need to review these specific videos for this assessment task:

Background

Now the planning for the project has largely been completed and you have most of your plans formalised, i.e., risk management plans, your project schedule baselined, budget and resource plan. The questions are:

1. How would Kate monitor and control the project, and

2. What type of information/data should Kate be providing the stakeholders and the CEO so that they can be assured that the project is proceeding as planned?

The latter is an area that requires a degree of ingenuity from the project manager and the team. Once you have decided what monitoring and controlling processes should be implemented, the challenge is how to present this to an international audience and to a busy CEO? Keep in mind that English is not the international stakeholders' language in many instances and certainly is not the national language of East Timor. This particular activity is critical to project governance.

Scope of the task

Submit a proposal detailing:

1. The methodology that you would recommend for cost and schedule tracking and the reason why you have chosen them over other methods. Outline the advantages and risks of using the monitoring and controlling methods that you have chosen and also the ones that you have rejected.

2. The format and structure of these project reports. For example: what kind of data should be presented? Do you just present the actual hours used or dollars spent for the reporting period? What about explanation and commentary? Provide explanations as to why you prefer the recommended structure and your decision on reporting this data over others. Please note that these are reports for the project manager/team and the Governance Board, NOT for the CEO and the Board.

3. The frequency of the project Governance Board meeting and who should attend? Explain why you have selected those attendees.

4. The format and structure for the CEO and Board project report. Similarly, explain the reasons why you have chosen this reporting format and structure.

Your proposal should be presented in an essay format. It needs to look and sound professional and to be suitable for tabling in an official meeting.

Earned value management: It is a mathematical method used to know the performance of the project. It also helps in monitoring cost and schedule of the project. As it is difficult to understand the EVM formulae, these inputs are used for other tracking methods. Other methods like forecasting, to-complete performance interest, variance analysis are also based on EVM formulae. As all the methods involve EVM formulae they are difficult to understand. An integrated basic information modelling (BIM) is used to improve the planning and construction of the project. An integrated time-cost management system (ITCMS) is also used for cost and schedule tracking. It consists of 4 modules-time and costs estimating, scheduling, visualization, EVM. With the aid of EVM, it ensures budget and schedule monitoring throughout the project. It is the most convenient tool which take the advantage of visualisation and improved team coordination tool to associate the cost and schedule values with each component of a 5D building model.) what does the expert want to say in this?

1. What kind of information to be provided to stakeholders and CEO in order to assure of the progress of the project as required

2. Advantages and the limitations of various methods suggested above

Project Management, Management Studies

  • Category:- Project Management
  • Reference No.:- M92497594
  • Price:- $30

Priced at Now at $30, Verified Solution

Have any Question?


Related Questions in Project Management

Presentation and written assessment -the argumentative

Presentation and Written Assessment - The argumentative essay must be 1500 words in length. The presentation is about 10-15 minutes long depending on the size of the group. Task Description: The objective of this assignm ...

Topic - identifying the ways to overcome the communication

Topic - Identifying the ways to overcome the communication barriers of international project management students at central Queensland University. Literature review (1000 words) References would be needed in this section ...

Case study continuous improvementintroductionprecision

Case study: Continuous Improvement Introduction Precision Engineering Works Private Limited (PEW) is an original equipment manufacturer specialising in plastic moulding parts for the telecommunication industry. They have ...

Advanced project risk managementaimthe aim of this

Advanced Project Risk Management Aim: The aim of this assignment is to: demonstrate the understanding of Decision Tree/Expected Monetary Value and the use of the software Precision Tree schedule a project using Oracle Pr ...

Critical analysis reportthis is a group assessment for face

Critical Analysis Report This is a group assessment for face to face students and individual assessment for distance students The primary purpose of this assessment is to help you to develop and demonstrate your skills i ...

Project managment1explain what is meant by the following

Project managment 1. Explain what is meant by the following: "The project scope statement should not be built in isolation." 2. Discuss project management related problems created due to "scope creep." Each question shou ...

Project management for business assignment -enabling a

Project Management for Business Assignment - Enabling a Customer-Centric Experience through Project Management (Case Study Adapted from Project Management Institutes) Organization: Du Telecom and Huawei Technologies Co. ...

Principles of project management minor case study

Principles of Project Management Minor Case Study Assignment - Assignment objective - You are required to investigate a Project Management scenario, using information given to develop a written report and presentation to ...

Project management assessment - research studypurpose of

Project Management Assessment - Research Study Purpose of the assessment - Develop skills in Project communication planning. Communication is Key to Successful Project Management. The cases illustrate different approache ...

Assessmentthis assignment involves the portfolio of

Assessment This assignment involves the Portfolio of Materials and Team Charter 1. Description and justification of the innovation process used. A 1-page plan/outline that explains how social media will be used A short b ...

  • 4,153,160 Questions Asked
  • 13,132 Experts
  • 2,558,936 Questions Answered

Ask Experts for help!!

Looking for Assignment Help?

Start excelling in your Courses, Get help with Assignment

Write us your full requirement for evaluation and you will receive response within 20 minutes turnaround time.

Ask Now Help with Problems, Get a Best Answer

Why might a bank avoid the use of interest rate swaps even

Why might a bank avoid the use of interest rate swaps, even when the institution is exposed to significant interest rate

Describe the difference between zero coupon bonds and

Describe the difference between zero coupon bonds and coupon bonds. Under what conditions will a coupon bond sell at a p

Compute the present value of an annuity of 880 per year

Compute the present value of an annuity of $ 880 per year for 16 years, given a discount rate of 6 percent per annum. As

Compute the present value of an 1150 payment made in ten

Compute the present value of an $1,150 payment made in ten years when the discount rate is 12 percent. (Do not round int

Compute the present value of an annuity of 699 per year

Compute the present value of an annuity of $ 699 per year for 19 years, given a discount rate of 6 percent per annum. As