Develop the following tools to reinforce ongoing monitoring activities. Also outline a list of system maintenance team members, along with their responsibilities. This team may or may not be similar to your project management team.

Consider the ongoing activities that have to occur when selecting your team members.

1. Incident Reporting Form
2. Ongoing Maintenance Schedule
3. Team Roster with outline of responsibilities

Explain the similarities and differences in your project management team and system maintenance team.

Also explain why the age of a system is a significant factor in determining the type of maintenance.

Along with your summary, submit the incident reporting form, ongoing maintenance schedule, and team roster with responsibilities.

The project charter is the first step in any project which includes assigning a project manager to a project post sign off from the sponsors. Once project charter is created and signed then only project is initiated in the company. Also organization knows about the projects moving in an organization.

• Best in class Quality policy - ensuring the Quality of the new work is not jeopardized and is in lines if not better than the industrial standard followed by similar organizations. Moreover the project should be qualitatively judged to bring down the turnaround time without affecting the overall standard of the process.

• Milestone reviews for better after management - keeping the organizational enhancements in track and ensure the new project is timely reviewed for better results.

• Standard operating procedures - following the predefined credo of operational practices as charted out by the organization.

• Predefined methodology for project management, within the matrix organization structure, so that most of the in-house issues in the project are automatically resolved.

Deliverables and project specifications:

The deliverable of the project is broadly restrained to three major buckets:

• Evaluating the software and hardware vendors for the Information technology.

• Selecting and acquiring an information system begins with a needs assessment

• Raising the RFP against the same. 

Project Work Breakdown structure and methodology:

As already noted in the scope and charter, the project is required to be in sync with the 3 major deliverables alongside being in lines with other organizational standard practices that were in place.

For that to happen, the Work Breakdown structure is very crucial. To start off with a few major subtasks is to be created and then resources are needed to be allocated to them accordingly (Thayer& Yourdon, 2000).These tasks would include:

• Creating a work project scheduling: to identify all the tasks involved and backtracking the ending date to get step by step breakdown of the work in hand, along with the time requirements.

• Creating accurate cost estimates: to prudently allocate the available $1,00,000 to the parties involved in the project and get the project up and rolling in the given deadline of 3 months.

• Creating a staffing authority: to ensure proper staffing is available to create the project deliverables.

• Creating a responsibility assignment matrix: to ensure responsibilities are properly distributed and someone or the other is made accountable for each action undertaken.

The project team to ensure completion of the project