ASSESSMENT 1 - PROJECT WORK

Part A

Overview

You are required to develop a project management plans, for given scenarios. These project plans requires you to:
- Implement start-up activities through updating and confirming the project plan
- key dates, activities, resources, compliance
- understanding the project stakeholders, establishing appropriate systems, and using appropriate project management tools
- Coordinate the project implementation through managing integration of project activities, stakeholders input, disagreements and disputes, and change proposals
- Monitoring the project appropriately
- Arranging project follow-up activities including testing, trialling or building requirements
- Minimum word length should 2000 Words for each project plan.

SCENARIO:

Jasper Bakery makes and sells baked goods. From next year onwards, the organization plans to add new products for sale, such as a new cake, biscuit or type of bread. You are appointed to develop a project management plan, which would help Jasper bakery to proceed with the project.

SCENARIO II:

For extension of its business ROZ- The Healer essential oil shop plans to open another store at Chadstone Shopping Centre. You are appointed as Project manager to manage this project.

You are required to develop a project management plan for the business.

For both scenarios, the project management plan should include:

1. Define the project Requirements:
- Scope of project
- Project stakeholder
- Delegation of authority related to project
- Reporting Requirements
- Resources to undertake project

2. Develop project plan:
- Finances for project& Project Budgets
- Legislative and qualitative standards
- Risk management plan for project including OHS
- Consult team in planning process of project and finalize project plan

3. Administer and Monitor Project:
- Use of cost schedule control system, Critical Path Method, Gantt and bar charts or life cycle cost analysis to administer Project
- Present report to stakeholders for approval

4. Finalise Project:
- Review the accuracy for project
- Complete documentations for concluding the project

5. Review Project
- Review project outcomes and process against the project scope and plan
- Report within the organization Submit your final project reports to your assessor within the set timeframe.

Part B

At the completion of the above mentioned project management plans, critically evaluate its overall success.

You are to do this by answering the following questions:

- Did the project result in the benefits defined in your business case?

- Did it achieve the objectives outlined in the terms of reference?

- Did it operate within the scope of the terms of references?

- Did the deliverables meet the criteria defined in the quality plan?

- Was it delivered within the schedule outlined in the project plan?

- Was it delivered within the budget outlined in the financial plan?

Submit your final project reports to your assessor within the set timeframe.

Please Note: While issuing the concerns in the simulated work environment/project work, focus on:

- Access project scope and other relevant documentation.

- Define project stakeholders.

- Seek clarification from delegating authority of any issues related to project parameters.

- Identify limits of own responsibility and reporting requirements.

- Clarify relationship of project to other projects and to the organisation's objectives.

- Determine and access available resources to undertake project.

- Develop project plan including timelines, work breakdown structure, role and responsibilities and other details of how the project will be managed in relation to the project parameters.

- Identify and access appropriate project management tools.

- Formulate risk management plan for project, including occupational health and safety (OHS).

- Develop and approve project budget.

- Consult team members and take their views into account in planning the project.

- Finalise project plan and gain any necessary approvals to commence project according to documented plan.

- Take action to ensure project team members are clear about their responsibilities and the project requirements.

- Provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met.

- Establish and maintain required record keeping systems throughout the project.

- Implement and monitor plans for managing project finances, resources (human, physical and technical) and quality.

- Complete and forward project reports as required to stakeholders.

- Undertake risk management as required to ensure project outcomes are met.

- Achieve project deliverables.

- Complete financial record keeping associated with project and check for accuracy.

- Assign staff involved in project to new roles or reassign to previous roles.

- Complete project documentation and obtain any necessary sign offs for concluding project.

- Review project outcomes and processes against the project scope and plan.

- Involve team members in the project review.

- Document lessons learnt from the project and report within the organisation.

Assignment - 2

QUESTIONS

1, List 6 different legislation, organisational policies or procedures that may impact onproject implementation

2. Define project stakeholders (list any five) and what would you do ifyour project starts slipping?

3. What are the 5 phases of IT projects?

4. What steps should you take when outsourcing a project?

5. How should you prioritise your projects?

6. What is a Gantt chart - provide a sample?

7. What is a PERT Chart - provide a sample?

8. What are the 3 common standards in the Project Management Industry?

9. How do you create a project methodology?

10. What plans might you develop when planning a project? (list 4)

11. What is procurement and probity in procurement?

12. What is a contract, and contract law?

13. What is meant by "private interests'?

14. What are the 6 R's you should follow to manage conflicts of interest when purchasing?

15. What is your industry's code of practice? (depending upon what industry you have chosen in your projects)