Answer the following
Ques 1. Identify two examples of organisational and legislative requirements regarding information entry and output. Why is it important to follow these organisational and legislative requirements?
Ques2. Why is it important to follow organisational and legislative requirements regarding storage of information?
Ques 3. Why is it important to ensure standard document formats and templates suit their purpose?
Ques4. Why is it important to ensure standard document formats meet audience information requirements?
Ques 5. Explain how organisations establish documentation standards in accordance with budgetary and technological requirements?
Ques 6. Spreadsheets and databases are often used in organisations. Explain how these software applications are used in document design and development to meet organisational standards.
Ques7. How are complex technical functions of software used in automating document production and improving productivity?
Ques 8. Explain how you would test macros to ensure they meet document requirements and standards?
Ques 9. List two sources of external IT expertise available to an organisation or workgroup.
Ques 10. What naming and storage requirements should be met when a master file is produced?
Ques 11. What are two options for circulating a master file?
Ques 12. How would you meet organisational requirements when printing copies of your templates?
Ques 13. Explain two ways to monitor how standard templates and macros are being used in an organisation.
Ques 14. When producing documents, how should you evaluate the quality against organisational standards?
Ques 15. Why is it important to review documentation standards against the changing needs of the organisation? Provide an example of when an organisation may need to change its documentation.
Ques 16. What strategies would you use to plan improvements in accordance with organisational procedures?
Ques 17. What strategies would you use to implement improvements in accordance with organisational procedures?
Ques 18. Identify the five major phases of a typical document production process.
Ques 19. Explain how readability can be enhanced in document templates.
Ques 20. Describe how you would prepare explanatory notes for existing and future users of standard templates and macros.
Ques 21. What are two methods of self-directed training that can be used when implementing training on the use of standard templates and macros?