An Information System for Stakeholders of the Commonwealth Games Organising Body

Description

In this assignment you are required to play the role of a trainee business analyst working on an information system solution for the Commonwealth Games Organising Body. You work for an IT consultancy firm called Information Systems Wizards.

The Brief from the Organising Body (the Assignment Question)

The organising body would like you to analyse an existing human activity system within the organising body's overall business that suffers from issues and needs improvement, and also to suggest a new information system for a specific purpose which can help the organising body overcome those issues and perform better (the system can be an improved version of an existing system). You also need to come up with recommendations as to how the organising body's identified human activity system can better make use of a new information system in order to perform better.

Note: the chosen information systems can do anything you like.

Note: the HAS can be fictional or real.

Work Organisation

You need to submit a final report for the assignment in week 10 submitted via a Gmail email address set up specifically for this assignment. Details to be supplied later.
Assignment Objectives:
Your 3,000-4,000 word report will demonstrate that you have:
- shown competence in finding, reading, analysing and synthesising materials from the course readings and applied this material in the writing of your report
- made use of the concepts, theories, models and ideas introduced in the course to understand and analyse the requirements to make well-founded recommendations
- researched and understood the purpose and operational context of the customer experience at the Commonwealth games in terms of the identified human activity system
- shown creativity and initiative in understanding and capturing the Commonwealth Games customer experience (for example by visiting some of the games facilities yourself and documenting the experience, perhaps by interviewing your friends who have booked tickets or volunteered, or are working for the organising body. You can view the Commonwealth games website for ideas, etc.)
- identified, based on the afore-mentioned research, a new information system and its associated human activity system that you will recommend to the organising body together with a brief discussion of its implications for running of the games
- described the expected impact of the new information system on the game's performance and various stakeholders; and
- used analogies, where information was not available, to make logical and relevant assumptions.

Assignment Questions and Deliverables:

This assignment has 4 parts. In part 1, you will analyse the overall business of the games by answering a number of questions. In part 2, you will identify an existing human activity system within the organisation which needs improvements and answer a series of questions in relation to that system. In part 3, you will suggest a new information system for a specific purpose supporting the HAS in part 2 that will help the organising body perform better and answer a series of questions with regards to that information system. In part 4, you will synthesise the outcomes of parts 1, 2 & 3 into a report containing a series of recommendations to the organising body's management.

Part 1) An overall analysis of the business of the games:

In this part of the assignment, you will analyse the overall business of the games by addressing the following requirements:

a) Provide information about the games and locate relevant information about its strategy, how it competes in the market place, and its operations.

b) Describe the organisational form of your games using Mintzberg's classification.

c) Present the value chain of the games using Porter's Value Chain Model. List and describe the primary and support activities of the games.

d) Analyse the competitive strategy of the games using Porter's competitive forces model. For each of the five forces, explain if that force is low, medium, or high, and explain why?

Part 2) Analysing an existing human activity system which is problematic:

In this part of the assignment, you will identify aspects of an existing human activity system within the games which is problematic and needs improvement, and answer the questions below:

a) Identify an existing human activity system supporting the overall games which is identified by some stakeholders as being problematic and suffering from issues (problems). Also, list the stakeholders of this human activity system and define their roles.

b) Draw a rich picture showing the issues and the concerns of the stakeholders you have identified.

c) Draw a process model using the BMPn notation for the process of the existing human activity system you have identified.

d) Use the DeLone-McLean Model of Information System Success to describe the areas in which the existing human activity system is not successful.

e) Describe measures of success (efficiency, efficacy, and effectiveness) for the existing human activity system identified, and explain using success measures where the HAS falls short.

Part 3) Suggesting a new Information System to support the HAS in part 2:

In this part of the assignment, you will suggest a new information system for a specific purpose which can help the games overcome those issues identified in part 2, and perform better. This must be a new or modified information system. Answer the following questions with regards to the new information system:

a) Identify a new information system which can clearly add value to the business of the games (is it a primary or secondary activity according to Porter's value model). Also, list the likely stakeholders of this new information system and define their roles.

b) Describe the data and information that the new system involves, explain the types of knowledge that the new information system can create, and describe how it can inform decision-making?

c) Draw a process model using the BMPn notation for the new information system you have identified.

d) Classify the new information system within the games as either: front-end, back-end, customer- facing, or supplier-facing; and explain why.

e) Describe dimensions of impact of your proposed new information system within the games for all stakeholders; identify intended and positive effects (and possible negative effects) and describe the proposed impact of the new system on the organisation, groups, and individuals.

f) Describe measures of success (efficiency, efficacy, and effectiveness) for the proposed new information system.

Part 4) Recommendations and reflection:

a) Synthesise the outcome of parts 1, 2 and 3 into a report containing a series of recommendations to the games' management. You need to devise recommendations as to how it can make use of a new information system in order to provide better service to customers; and to ensure success of the information system by taking steps to avoid system failure.

Your report must be submitted using the mandated template, and follow the exact format of the template. Failure to use the template will result in your assignment receiving 0 marks. See the marking criteria.

During the workshops, on a weekly basis, your workshop tutor will be making links between the course material and giving you more guidance on the assignment to help you deliver the above report. In particular, you will be given practical exercises each week that are similar in nature to those required in the assignment. The workshop exercises are therefore very important to developing the skills required for the assignment. Workshop attendance is therefore essential and your attendance will be recorded. Please refer to your workshop tutor in workshops for further clarification or questions. The lecturer is also available after the lecture for consultation, or by appointment. Email in the first instance to seek assistance.