Write a procedural email message to employees reminding them of standard operating procedures or organizational changes that take the form of step-by-step instructions. Be creative, or use an issue applicable to your work environment. (Example can be found on page 76, Figure 5.1, of the course text.)
The message should take the form of an email; however, you will submit your assignment to the online course shell.
The procedural message must adhere to the following requirements:
1. Content:
a. Introduce the main idea of the message in a concise, informative manner.
b. Itemize three to five (3-5) key points with detail.
c. Provide information about where and to whom questions should be directed.
2. Format:
a. Use a descriptive subject line or heading.
b. Use bullets to separate ideas and simplify reading.
3. Style:
a. Include an appropriate and professional greeting / salutation.
b. Use email form including: To:, From:, Subject:, and Signature.
4. Clarity / Mechanics:
a. Ensure that there are no grammar or spelling errors.
b. Ensure that there are no clarity, writing, and mechanical errors.
Your assignment must:
· Be typed, single-spaced, using Times New Roman font (size 12), with one-inch margins on all sides. Check with your professor for any additional instructions.
My input on the assignment:
As for content of the message, be creative. I'll give you an example from my workplace. Let's say, there's been a change in the attendance procedure. Earlier, for campus classes, if we maintain a physical roster, it's enough. Now even for campus classes, attendance need to be turned in online. So, I communicate with other employees/faculty and let them know of this change in procedure. In the first couple of sentences, I come to the point, and in 3 or 4 short paragraphs (with bullet points if required), I go over the various steps: how to access the roster online, how to find a specific class, how to enter attendance and how to save it. I close the e mail by providing specific contact info of me/someone who can be reached for any questions/doubts. Or in another scenario, let's say, I'm required to communicate with all new faculty as to the procedure of undergoing online training to teach online classes. So, I send out an e mail to that effect, going into the specific details/various steps involved in enrolling/paricipating in the training. I hope you get an idea. So, choose any scenario applicable to workplaces (if not your own, you can fabricate one) and write an e mail. As for format, please follow e mail format: From, To, Subject line (be very specific here), salutation, and signing off.
Since this is just a one to one and a half page communication, please do not look up sources, so there is no need for documentation: no in-text and reference citations.