You're asked to work on the new project with a group of co-workers; everyone in group has already been notified about being assigned to this group and the project. Effective group communication is obligatory for this project. You know who these people are, but you've not had much contact with them since they all work in different branches of company, in different cities. Your supervisor has indicated: 1) you've the group communication role of initiator, 2) most of the work can be done through emailing each other in order to coordinate tasks and give and seek information, and 3) the group can also employ the company's teleconference phone system for monthly updates when synchronous communication is required.

Using first three steps of communication decision-making tool, DECIDE, for the following work; write down an email message to the group focusing on initiating group communication so that everyone effectively communicates with each other. (This email message must be at least 2-3 paragraphs.) Start group communication about topics including what the group may need to know about possible advantages and disadvantages of communicating by channels of email and in teleconference. Start discussions regarding possible interference and suggest how the group may reduce or eliminate these.
Start group communication about group communication norms for dealing with group communication roles and for dealing with the effective interpersonal communication while using these communication technologies. Focus specifically on initiating discussion about tact, courtesy, and language adaptation which would be acceptable in workplace group communication. The need for group discussions and decisions must be emphasized throughout the email.