The Introductory Letter and Intention to Bid Document (Options 1 and 2)
Assume that your construction firm has decided to bid on the office building project and to finish the two scopes of work you selected to work on. This week, you need to prepare a) an introductory letter and b) an intention to bid document. To do so, please take the following steps:
Pick a company name and create a logo and use it in the write-up headings. You also need to furnish a professionally-developed letterhead for your firm. You need to consistently use this letterhead for all submissions throughout the term.
Provide a two-page introductory letter on the letterhead that you have designed for your company. The letter is meant to function as a prequalification statement written in narrative form that describes why you believe your firm is a qualified general contractor.
On Page 1 of the above-referenced introductory letter, you need to properly introduce your firm, provide adequate contact information, identify your company's areas of expertise, summarize its past experience in performing as a general contractor, and provide other relevant and necessary information to describe why the owner firm should hire your firm for its construction project.
On Page 2, provide a building description to describe the office building per the construction drawings provided in the Module 1 Portfolio Reminder, identify the main components of the building, and describe your scope of work.
Provide an intention to bid letter on the firm's letterhead. Assume that your firm will issue this formal letter to the Owner to state that your firm intends to participate in the bid process and accepts the instructions and evaluation criteria specified in the Request for Proposal (RFP) and in the bid documents.
At a minimum, this letter should contain the following:
Name of the designee of the company who submits and receives the correspondence (For the purpose of this project, each student is a designee of the company for his/her own scope of work/section)
The scope/section that the designee intends to bid with identifying all inclusions and exclusions
The unit prices for the identified scope of work (at this stage, we are not preparing quantity take-offs, but as part of the intention to bid, the bidders are only asked to provide a list of unit prices that they expect to complete each unit of work)
The proposed timeframe for completing the scope of work
In the two letters described above, please address all your correspondence to the Owner, John M. Smith, President of Real Estate Office, P.O. Box 1256, Ogden, Utah 84403.