Q. Contents of the job description?

Components / contents of the job description:

1. Job identification or organizational position which includes the job file, alternative title, department, division, and plant and code number of the job. The job title identifies and designates the job property. The department division, etc. indicate the name of the department where it is situated whether it is the maintenance department, mechanical shop, etc. the location gives the name of the place. The portion of job description gives answer to two important questions: to what higher level job is the job accountable; and who is supervisory directly?

2. Job summery serves two important purposes: first it provides a short definition which is useful as additional identification information when a job title is not adequate. Second, it serves as a summery to orient the reader towards an understanding of defined information which follows. It gives the reader a "quick capsule explanation" of the content of a job usually in the one or more or two sentences.

3. Job duties and responsibilities give a comprehensive listing of the duties together with some indication of the duties together with the some indication of the frequency of occurrence or percentage of time denoted to each major duty. It is regarded as the heart of a job. It tells us what needs to be done? And why should be done? It also describes the responsibilities related to the custody of money. The supervision of workers and the training of subordinates.

4. Relation to the other jobs: this helps to locate the job in the organization by indicating the job immediately below or above it in the job hierarchy. It also gives an idea of the vertical relationships of the work flow and procedures.

5. Supervision: under it is given the number of persons to be supervised along with their jobs titles, and the raw materials used.

6. Machine, tools and equipment define each major type or trade name of the machines and tools and the raw materials used.

7. Working conditions usually gives us information about the environment in which a job holder must work. These include cold, heat, dust, wetness, moister, fumes, odour, oily conditions, etc. obtaining inside the organization.

8. A hazard gives us the nature of risks of the life and limb, their possibilities of occurrence etc.