you have been appointed as the staff accountant; one of your main duties will be processing expense reimbursements. Going through the files, you find this form memo:
Subject: Reimbursements
Enclosed are either receipts which we could not match with items in your request for reimbursements or list of items for which we found no receipts or both. The accounting Department issues reimbursements cheks only with full documentation. You can't be reimbursed until you give us receipt for each item for which you desire reimbursement. We should ask that you give this information. This process may be easier if you use Expense Report Form, which is available in department.

you know this memo is horrible. Additionally to wordiness, total lack of positive emphasis and you-attitude, and vague subject line,document design and organization of information bury request.
Prepare the new memo which could be sent to people who don't give all the documentation they need to be reimbursed. "