One great way to assess the nature and importance of a particular function or position is to examine the job description and job specification as they tell us what is involved in the job and what is required to perform the job. The following real job advertise¨ ment for an HRIS manager for a community college was placed in the Job Central sec¨ tion of the Internet site for the International Association for Human Resource Information Management.
Manager—HRIS
In this position the Manager will manage all operational aspects of the Human Resources information process, including the timely and accurate processing, reporting, analysis, and documentation of HR data, HRIM security and the implementation and coordination of associated processes, procedures and technologies.
Additional responsibilities are as follows:
• Supervises the Human Resources information management team
• Ensures data integrity in both personnel iles and the online Human Resource Infor mation System
• Organizes and manages personnel ile audits to ensure compliance with all regulations, policies, procedures, and guidelines for records management
• Updates and administers enhancements to the Human Resource Information System
• Updates and maintains system tables
• Ensures security of the HRIS and time and attendance system
• Works in collaboration with Payroll and Finance to maintain the online interactive
Position Control, Personnel, and Payroll database systems
• Works with end-users and business managers to understand business processes and determine how to use the svstem to meet those needs
• Partners with Technology Systems Resources to support upgrades, testing, and other technical projects
• Develops HR dashboards and develops and runs reports, both scheduled and ad-hoc
• Provides detail and aggregate information for salary surveys and regulatory reporting
(i.e., CUPA, EEO, OSHA, IPEDS)
• Collaborates with the Human Resource Technical Consultant and other Human
Resource staf on operational issues and special projects
• Maintains current knowledge of best practices, vendor oferings, and market trends
• Other related duties as assigned
Required qualifications:
• Bachelors degree
• Minimum four years of Human Resources Information Systems (HRIS) experience
• Proven leadership and team building skills
• Working knowledge of ERP technology, with specific focus on HR modules
• Proiciency with Microsot Ofice software applications, reporting writing tools, and
SQL query language
• Strong written, verbal, and interpersonal communication skills
• Strong analytical thinking and decision making skills
• Excellent project management skills
• Demonstrated experience in maintaining confidentiality and data integrity
• Demonstrated ability to interact and collaborate with individuals at all levels
Case Study Questions
1. How does this position help the HR function become a strategic partner of the organization?
2. From the position description, identify the traditional, transactional, and transformational HR activities that this position is involved with.
3. Using the key responsibilities identiied for this position, explain why and how the HRIS function plays a pivotal role in the organizational model as described in this chapter.