Job Description Revision
Your Human Resource Department is in the process of updating job descriptions. They have discovered one for your department, HIM Administrative Assistant, that is in need of updating.
Review the examples of job descriptions from your reading for format and style ideas.
Review the job description for the HIM Administrative Assistant.
Rewrite the job description for the HIM Administrative Assistant, using the appropriate format, action verbs, headings, and style as discussed in this module's readings.
List of Required Headings for Job Description
• Facility name
• Department
• Position title
• Supervisor or reports to
• Job status and job grade/level
• Hours/days of the week
• Job summary
• Job duties **begin each with an action verb
• Job specifications/qualifications
• Physical requirements
• Working conditions
• Date written/revised
JOB DESCRIPTION - HIM Administrative Assistant
This is for the position of HIM Administrative Assistant. The Director of the Medical Record Department is who the secretary directly reports to.
Duties:
I am the receptionist and greet visitors and answer their questions or give them directions.
I answer the phones and transfer calls to the right person.
The Director dictates letters and memos for me to type. I type them and send them. I also type letters and memos from written copy.
When there are medical record committee meetings, I organize them. I order food, book the room, and copy the materials for the meeting. I also take the minutes and type them and get them to the committee members.
I take care of the mail and get it to the right person.
I help other employees with sending mail.
I set up appointments and meetings for the Director.
I deal with purchase order requests in the department.
I take care of office supplies, keep them organized, and order new ones.
I make sure the waiting area looks nice and the magazines are straightened and there is no garbage laying around.
I never give out confidential information to anyone.
I go to the staff meetings every week.
EDUCATION
High school diploma or the equivalent.
EXPERIENCE: 1-3 years secretarial experience in healthcare setting preferred.
SKILLS: 50-60 wmp
Detail oriented
Date: June 2000
Updated: July 2014.