Job analysis and Job

Staffing is part of the management function where the manager selects and maintains the people who will work to accomplish the goals that have been established. It is this important function where managers need to select and train the right people who are going to work for them for many years to come.

All of these functions take time, and in order to obtain the staffing that is needed, it is important to understand how this can be accomplished. Improper recruiting and hiring practices can lead to embarrassing and legal situations for a health care facility.

Job Analysis:

The first step in the selection of our full-time staff member to work in Health Information Management is to perform a job analysis on the position for Information and Record Clerk. You have selected the position of a Release of Information Associate. You can use the 15 questions attached below.

Ideally, you would observe or interview a person already working in this position, but since you are doing this from a student stand point you can do this job analysis by looking at other job descriptions that have already been written or you can read literature about this position and what type of functions could be done. If you use another resource, please list that reference on the bottom of your document.

This process makes you think about the position and what it will take to get the job accomplished.

• Document your information in a table format so it is easy to read and use as a reference.

Job Description:

Now that you have completed the job analysis, you are ready to design a job description for the position.

• Create a form and include the information that is needed for the position description of an Information and Record Clerk for either a Release of Information Associate,

• There are many different forms that organizations use for the job description form, so research the form that you would like to work with and include the reference at the end of your document.

• You may want to check the AHIMA website as well for a copy of an HIM job description.

Job Tasks:

1. What are the essential duties?

2. What are the main priorities?

3. With whom will this employee interact?

4. What deadlines does this job have?

5. What equipment does this job use?

General Requirements:

1. What are the basic skills this person must have?

2. What special skills are needed?

3. What kind of experience is needed?

4. How much experience is needed? (one month, one year?)

5. What level of education is needed?

Personal Skills:

1. How much stamina is required?

2. What work characteristics are important (work unsupervised, manual dexterity, detail oriented?)

3. What level of communication skill is required? (written, public speaking, etc.)

4. How long would like someone to stay in this position?

5. Any additional requirements needed for this job?