Feasibility Study

The University of City Beach is a major Australian university of over 20,000 students. Preliminary investigations have revealed that the university currently has a paper-based records management system and may need to implement a new records management system (RMS) to manage its digital artefacts and to be more responsive presence to student needs and administrative staff. You have been appointed to the role of Business Systems Analyst to support the project manager and need to develop a sound strategy, with relevant supporting project material to identify a suitable replacement product for the University.

The University requires a system which will manage documents and records and also reduces risk associated with records and document governance, as well as providing an enhanced level of service to students and staff at the university. The university would like to receive a detailed feasibility study to indicate whether it is viable and desirable to implement a new system to replace the existing paper-based system currently in place.

This assignment involves the development of a feasibility study around the viability of implementing a new records management system at ECU. The document should clearly identify the current trends in RMS systems and any relevant inhibitors that may make the project unviable. To start the feasibility study you should conduct a review of trends and practices surrounding RMS products - particularly those in university environments, and should include:

- RMS Trend findings

- Marketing approach and strategy

- Risks and issues

- Organisational needs and requirements

- Research approach and methodology

- Staff resourcing requirements

- Schedule

- Technology considerations (pros and cons)

- Product/Service Marketplace

- Description of product/service under review

- Financial projections

- Findings and recommendations

The above inclusions should act as a guide for the preparation of the feasibility study, and may vary based on additional material gathered during the research phase or during other exploratory activities. The focus of the document should be on the process followed, academic research, scholarly writing and producing a compelling feasibility report supporting the findings, and submitted in Blackboard as follows:

Report: Significant Trend in Business Systems Analysis

This assignment requires students to conduct research into, and identify, and report on a significant trend in contemporary business systems analysis. The report should, at a minimum, include:

- Abstract
- Research approach and methodology
- Detailed description of the significant trend identified
- Impact of the trend on business analysis practice
- Reflection and commentary on the identified trend

Notes

This assignment will require some research and background reading on records management systems. For relevant information you should refer to scholarly databases, Gartner Consulting website and other relevant sources as part of the initial fact-finding exercise. This preliminary research conducted should be noted as part of your methodology and approach.

Were appropriate, you should make use of supporting flow charts, diagrams to enhance your assignment.

The assignment should take into account features of the unit such as:
1) Methodologies
2) User participation
3) Managing risks in implementation
4) Change management
5) Obtaining requirements
6) Others