Assignment

Scenario: As the recently hired Corporate Director of Health Information Management, you have been tasked the assignment of creating much-needed policies to govern the practice of health record documentation within your organization. You must devise two (2) of these policies, adhering to the format listed below and using APA formatting with sub-headings. Submit one (1) single Microsoft Word document.

Deliverables: Create two policies to address electronic health record documentation. You must select from the following list of topics:

1. The Use of Electronic signatures/Authentication

2. Legibility

3. Electronic Health Record Duplication

4. Health Record Amendments

5. The Completion of Health Records (adhering to TJC timeline)...including various forms (components within the Health Record such as the History & Physical, Operative Notes, Nurses Notes and Physician Orders etc.)

6. Verbal & Telephone Orders

7. The use of departmental/organizational wide abbreviations

8. The Physician Query Process

9. The Use of MACRA & Meaningful Use (MU) Audits

10. Authorized Users, including Training & Education and Password Protection and Updates

11. Copy & Paste Functionality

12. Cloned Documentation

13. Templates/Screen Designs

Health Record Policy Format:

1. Subject
2. Purpose
3. Staff
4. Effective Date
5. A thorough description of the policy
6. Definition of Terms (associated with policy)
7. Procedure
8. Consequences for Failure to Comply

Resources:

Integrity of the Healthcare Record: Best Practices for EHR Documentation (2013 update).

Fundamentals of the Legal Health Record and Designated Record Set.

Health Information Technology, Patient Safety, and Professional Nursing Care Documentation in Acute Care Settings.

Topics.

MACRA & MU.

Sample Compliance Checklists for Electronic Health Records.

World Health Organization: GUIDANCE ON GOOD DATA AND RECORD MANAGEMENT PRACTICES.