Assignment

Objectives

Explain the bid and proposal process to include preparing RFP requirements, preparing a proposal, responding to and evaluating bids, and contract formation.

Explain the use of contracting and procurement in project management, with a focus on understanding specialized contracting terms, defining proposal strategies, and evaluating proposal strengths and weaknesses

2000 words

Overview

Project contract and procurement management involves making a decision to outsource work, developing a statement of work, submitting a request for proposal, awarding the contract, and then managing the procurements until contract completion. Having a detailed procurement plan lowers the risk for nonfulfillment of contracted work. In this class, you are asked to develop a Contract and Procurement Plan that identifies planning and execution components from developing the statement of work through the final contract delivery. You will select a project that you may have developed in a previous class or a known project in your organization to create this plan for.

Throughout this course, you will be working on developing several components of the final Key Assignment. Additional information and the deliverables for each Individual Project will be provided in the assignment description for this project.

In this first Individual Project, you are asked to develop the outline of the sections that will be included in the Contract and Procurement Plan document, as well as a draft of a proposal to submit to your instructor. The other information you will include is a high-level description of the project you will be conducting the project procurements for.

You will also be setting up the final Key Assignment outline that you will add to each week. The combined Individual Project (IP) assignments will be your final Key Assignment deliverable.

Project Selection:

The first step will be to select a project for which you wish to develop a contract and procurement plan. This project will be used as the basis for each of the assignments throughout the course and should conform to the following guidelines:

•Nontrivial: The selected project candidate should reflect a real life project.

•Domain knowledge: You will be applying knowledge of this project to address assignments related to purchasing products or services outside the project team work, which requires the fulfillment of terms laid out in a contract.

Select a project that fit these requirements, and submit your proposal to your instructor before proceeding further with the assignments in the course. Approval should be sought within the first few days of the course. Your instructor will tell you how to submit this proposal and what notification will be given for project approval.

Assignment:

Your first task in this process will be to select a project to use as the basis of your Key Assignment. You will also create the shell document for the final project Key Assignment document deliverable that you will be working on throughout the course. As you proceed through each phase of the project, you will add content to each section of the final document to gradually complete the final project delivery, which is the Contract & Procurement Management Plan.

The project deliverables are as follows:

1.Submit your project proposal to instructor for approval.

2.Contract& Procurement Management Plan Document Shell

- Use Microsoft Word

- Title Page

i.Course number and name
ii.Project name
iii.Your name
iv.Date

- Table of Contents

i.Use auto-generated TOC
ii.Separate page
iii.Maximum of 3 levels deep
iv.Update the fields of the TOC so it is up-to-date before submitting your project

- Section Headings (Create each heading on a new page with TBD as content except for sections listed under New Content below.)

i.Project outline
ii.Make or buy analysis
iii.Contract type selection
iv.Request for proposal (RFP)
v.Statement of work (SOW)
vi.Source selection criteria
vii.Procurement contract award
viii.Procurement risks
ix.Procurement management process
x.Contract administration process
xi.Change control process
xii.Quality control plan
xiii.Performance reporting plan
xiv.Project procurement legal rights & responsibilities
xv.Project procurement closeout

3.New Content to be Inserted in Above Shell

-Project Outline

i.Brief description of the project
ii.Material taken from approved proposal submitted to instructor will serve as the draft for the proposal
iii.Project must be approved by the instructor

- Make or Buy Analysis i.Discuss why the procurement portion of the selected project is going to be sourced out (or buy).

i.Discuss pros and cons of making (or keeping within the project team to do) versus sourcing out.
ii.Include a financial and schedule deadline justification.

- Contract Type Selection

i.Discuss the pros and cons of at least 3 contract types for this project.
ii.Identify the final contract type selected with a justification.