Assignment: Policy on data validation in MPI

Data, details and information in the master patient index (MPI) are entered through the patient registration process. Human error may occur as a result of entering incorrect information such as a name or date of birth into the computer registration system, and this can result in matching a patient to an incorrect patient already in the system or in failure to match the current registration to an existing patient in the system. The validity of the MPI directs the identification of virtually every account and every patient and impacts data reports used at the facility. A jeopardized MPI can be devastating to a facility and can require a good deal of time and resources to correct. Errors in the MPI require identification and correction so that the integrity of the Master Patient Index is maintained. This is the purpose of a Data Validation in MPI policy.

To begin this assignment and creation of a Data Validation in MPI policy, examine the guidelines from the AHIMA practice brief, found on the AHIMA Body of Knowledge, Ensuring Data Integrity through a Clean Master Patient Index, by Julie A. Dooling, RHIA, and Katherine Downing, MA, RHIA.

And read the Integrity article.

This article should be used as a benchmark when creating a facility policy on Data Validation in MPI. The policy should be developed following the templet attached below and according to the bulleted list below:

• Outline a process for data validation. Include all required steps listed in the article. (Use proper citation from resource.)

• Include a section which identifies an acceptable accuracy rate and the process to improve when the goal rate is not attained.

• Incorporate the role and responsibility of all involved areas, such as registration.

• In addition to benchmarking against the AHIMA practice brief, other resources can be used to review policies and guidelines but begin with the AHIMA practice brief.

• Follow a standard policy format and layout.

The submission must include a resource page and use citations to demonstrate the use of resource material.

Resources to use

Banner Health "Documentation Requirements for the Medical Record-Policy and Procedure

Pennsylvania Hospital & Surgery Center Administrative Policy Manual - Medical Record Documentation Practices

Kansas County Health Department- Medical Records Policy

Joint Commission - "Do Not Use" List

UTMB Policy Manual

UTMB Health Procedure - Prohibited Abbreviations

UTMB Handbook of Operating Procedures-Policy Patient Right and Responsibilities

Creighton Health Sciences School Policy_ Patient Rights and Responsibilities

TennDent Policy HIPAA Access Control

University of Tennessee Health Science Center: Access to Protected Health Information

Illinois Administrative Code Joint Committee on Administrative Rules Part 250 Hospital Licensing Requirements

HCA Policy - Query Documentation for Clinical Documentation Improvement (CDI) & Coding - Compliance Requirements

UCSD Health Sciences Compliance/Privacy Program "Comparison of HIPAA's 18 Protected Health Information (PHI) vs. Limited Data Set (LDS)
University of California - Legal Medical Record Standards Policy

Federal Register - Security and Electronic Signature Standards

Federal Register- Hospital Conditions of Participation: Requirements for History and Physical Examinations; Authentication of Verbal Order;

Securing Medications; and Post anesthesia Evaluations

AHIMA Online Research Journal Perspectives in HIM: "Storage Media Profiles and Health Record Retention Practice Patterns in Acute Care Hospitals", by Laurie A. Rinehart-Thompson

AHIMA Practice Briefs and Papers Electronic Signature, Attestation, and Authorship

Clinical Documentation Toolkit (AHIMA Body of Knowledge)

The topic is on patient identity management. Just as it is important for our medical professionals to identify they are providing services to the correct patient (ex. surgeons do not want to perform an operation on the wrong patient), it is also important that patients are correctly entered into the system at registration. This information from registration is then pulled into other areas such as the MPI. Incorrect patient information can lead to insurance denial, multiple records for one patient, and even effect the care the patient is given. As health information professionals, how do we ensure data validation in our systems? How do we ensure the integrity of the data? In this week's project, you will discover how by creating a policy for data validation in the MPI. Be sure to read the article within the assignment for guidance.

Requirements

Outlines data validation process, uses proper citations

Accuracy rate and process to improve, uses proper citations

Role and responsibility of involved areas, uses proper citations

Standard policy format used

Professional appearance, grammar, spelling, punctuation, APA resource page, etc.

Article: Ensuring Data Integrity Through a Clean Master Patient Index By Julie A. Dooling and Katherine Downing.

Attachment:- Template.rar