Assessment 1 - Project
This assessment project is to be completed in addition to the learning and assessment activities you complete in class. The project is designed to assess the knowledge and skills you have to undertake a straightforward project or a section of a larger project.
If you are not sure about any aspect of the assessment or would like to discuss your particular needs, please speak to your trainer-assessor. Your trainer will tell you the date you need to submit your assessment.

All parts of the project will be given to you at the same time. You need to complete all parts and submit them together by the due date. This will be in the last week of classes for the unit.

This project assignment is to be completed using the Max Lionel Realty case study. It is included in the "Additional Information" section.
The checklist and scope of submission table will identify the records that you are required to prepare and submit (as a single submission).
Your assignment must be typed (in 12 point type on A4 paper) and attached to the front page of this assessment document, which you need to complete as an Assessment Cover Page.

Make sure you keep a copy of your assignment before you hand it in to your trainer.

PART 1

This part of the project requires you to apply your skills and knowledge to manage a project from the beginning stages of the project scope through to implementation and review of project outcomes.

You are required to read the case study given in the additional information provided at the end of the assessment document.

Case Study: Max Lionel Realty

You are required to prepare a report of at least 800 words and include the following: a, Task 1

a) Write a brief outline of the project you will be managing.
b) Discuss the project outline with delegating authorities to clarify any of the following project parameters where relevant:

o Budget
o Legislative or quality standards
o Integration of project within the organisation
o Resource requirements
o Risks
o Scope of project
o Timelines

c) Write a detailed project definition document that clearly outlines the scope of the project, the project parameters, relationship to other organisational objectives and reporting requirements. You may use the sample scope document at the end of case study. You do not need to write a detailed project plan at this stage.

PART 2

Use the information gathered in Part 1 and the case study given in the Additional Information provided to help you complete the tasks. You now need to write a report of at least 1000 words to complete the given tasks.

Task 1

a) Select a range of project management tools to assist you manage your project. Describe the tools and explain why you have chosen those tools.

b) Using your selected project management tools, define and sequence the key project activities.

c) Prepare a budget for the project. Include costs associated with:

o labour
o materials
o direct costs (e.g. transport, travel, contracted services)
o indirect costs (e.g. depreciation)
d) Prepare a risk management plan for the project. You may use the risk quantification matrix and sample risk response plan to assist you.

Task 2

a) Consult with relevant team members and incorporate their ideas into the project documentation. (your classmates and trainer could represent project team members)

b) Discuss project budget and gain approval from relevant authorities. (your trainer could represent the management team)

Task 3

a) Include all information you have gathered from Task 1 and 2 above in a comprehensive project plan. You may use the project plan format used by your organisation, or a format given to you by your trainer or include the relevant sections from the list below:

o Executive summary
o Project objectives and deliverables
o Project milestones
o Project assumptions
o Project risks
o Task breakdown structure
o Resources (e.g. human resources, equipment, materials, budget)

PART 3

Use the information gathered in Part 1 & 2 and the case study , Max Lionel Realty given in the Additional Information provided to help you complete the tasks. This series of tasks requires you to set up processes for supporting the project and ensuring that it stays on track.
You now need to write a report of at least 800 words to complete the given tasks. a.Task 1

a) Conduct a project team meeting to:
o ensure that team members are clear about their responsibilities
o identify support required by each team member
(your class mates can represent project team members)
b) Summarise the outcomes of the team meeting and describes how you will provide ongoing support for project team members.
*see Task 2

a) Describe the record keeping system that will be used to monitor the project. Provide samples of correspondence or progress reports.
b) Describe the processes that will be used to manage project finances, resource allocation and quality.
a, Task 3
a) Describe the risk management activities that will be required to ensure project outcomes are met.

PART 4

Use the information gathered in Part 1, 2 & 3 and the case study , Max Lionel Realty given in the Additional Information provided to help you complete the tasks. This task requires you to wrap up the project and finalise any financial or staffing issues. You are then required to review project outcomes and comment on lessons learnt.

You now need to write a report of minimum 800 words to complete the given tasks.

Task 1

a) Prepare a final project financial reconciliation report summarising all expenditure against project budget.
b) Describe the steps required to finalise implementation of this project. This may involve reallocation of staff to new or previous roles, project documentation, handover of project outcomes to key stakeholders, sign off by stakeholders.

Task 2

a) Meet with project team to discuss the outcomes of the project. (your class mates could represent the project team)
b) Prepare a report that documents project outcomes in relation to project plan and lessons learnt.