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Facts: The Observer Company is a small, rapidly growing wholesaler of consumer electronic products including small kitchen appliances and power tools. A sales forecast supplied by the Marketing Department predicts that sales during Quarter 1 of 20x2 will increase by 10% each month over the previous month's sales. Then (beginning in April 20x2) sales are expected to remain constant for the next several months. The Company is going to put some new equipment in operation just after the New Year begins. They hope to finance it largely with cash and the sale of marketable securities, but if necessary they can get a short-term loan from the Karch Bank. Observer's Balance Sheet at December 31, 20x1 is as follows:

Observer Company

Balance Sheet

31-Dec-20x1

Assets:




Cash



$      35,000

Accounts Receivable



       270,000

Marketable securities



         15,000

Inventory



       154,000

Building (net of accumulated depreciation)



       626,000

Total Assets



   1,100,000





Liabilities and Stockholder's Equity:




Accounts payable



$    176,400

Bond interest payable



         12,500

Property taxes payable



           3,600

Bonds payable (due in 20x6)



       300,000

Common Stock



       500,000

Retained Earnings



$    107,500

Total L & SE



$ 1,100,000

As Assistant Controller for the Observer Company you are now preparing a monthly budget for Quarter 1 of 20x2. In this process, the following information has been accumulated:

(1)Projected Sales for December 20x1 are $400,000. Credit sales typically are 75% of total sales. Observer's credit experience indicates that 10% of credit sales are collected during the month of sale, and the remainder is collected during the following month.

(2)Observer's cost of goods sold is normally 70% of sales. Inventory is purchased on account and 40% of each month's purchases are paid during the month of purchase. The remainder is paid during the following month. To have adequate amounts of inventory on hand Observer has a policy that inventory at the end of each month should equal half of the next month's projected cost of goods sold.

(3)Observer's other monthly expenses are estimated as follows:

Sales Salaries $21,000

Advertising & promotion $16,000

Administrative salaries $21,000

Depreciation $25,000

Interest on Bonds $2,500

Property taxes $900

Sales Commissions --- 1 percent of current month's sales

(4) The Company President has indicated that Observer will be investing $125,000 in equipment to be used in the firm's warehouse just after the New Year begins. This equipment purchase will be financed from the company's cash and marketable securities. However, the President noted that Observer should keep a minimum cash balance of $25,000. If necessary, the remainder of the equipment purchased will be financed using short-term credit from the Karch Bank. The minimum period for such a loan is 3 months with short-term interest rates being 10% per year. If a loan is needed the President has decided that it should be paid off at the end of the Quarter 1, if possible.

(5)Observer's Board of Directors has indicated an intention to declare and pay cash dividends of $50,000 on the last day of each quarter.

(6)The interest on any short-term borrowing will be paid when the loan is repaid. Interest on Observer's Bonds is paid semiannually on January 31 and July 31 for the preceding six-month period.

(7) Property taxes are paid semi-annually on February 28 and August 31 for the preceding six-month period.

Required: Prepare Observer Company's Master Budget for Quarter 1 of 20x2 using the Excel spreadsheet provided.

Master Budget Problem








Sales Increase per Month 10%







Sales Budget




20x1 20x2


December January February March
Total Sales $         400,000


Credit Sales             300,000


Cash Sales $         100,000







Cash Receipts Budget





20x2



January February March
Cash Sales



Cash collections-current



month's credit sales



Cash collections-previous



month's credit sales



Total Cash Receipts








Inventory Purchases Budget




20x1 20x2


December January February March
Budgeted CGS $         280,000


Add:Desired Ending Inv.             154,000


Total goods needed             434,000


Less: Expected Begin Inv.             140,000


Purchases $         294,000







Cash Disbursements (CD) Budget





20x2



January February March
Inventory Purchases:



CDs for current month purchases



CDs for previous month purchases



Total CDs for inventory purchases








Other Expenses:



Sales salaries



Advertising & promotion



Administrative salaries



Interest on bonds



Property taxes



Sales commissions








Total CDs for Other Expenses








Total Cash Disbursements








Summary Cash Budget





20x2



January February March
Cash Receipts



Cash Disbursements



Change in cash due to operations








Proceeds from sale of



marketable securities



Proceeds from bank loan



Purchase of equipment



Repayment of bank loan



Interest on bank loan



Payment of dividends








Change in cash balance during Quarter 1



Cash balance, January 1, 20x2



Cash balance, March 31, 20x2








Analysis of short-term financing needs:







Projected cash balance at December 31, 20x1 $           35,000
Less: Required minimum cash balance
              25,000
Cash Available for equipment purchase
              10,000
Proceeds from sale of marketable securities               15,000
Cash available

              25,000
Less: Cost of equipment

            125,000
Required short-term borrowing
$       (100,000)





Observer Company



Budgeted Income Statement



For the First Quarter 20x2








Sales Revenue



Less: Cost of Goods Sold



Gross Margin



Less: Selling & Administrative Expenses:



Sales salaries



Sales commissions



Advertising & promotion



Administrative salaries



Depreciation



Interest on bonds



Interest on short-term loan



Property taxes



Total S & A Expenses



Net Income








Observer Company



Budgeted Balance Sheet



3/31/20x2



Assets:



Cash



Accounts Receivable



Inventory



Building & Equipment (net of accumulated depreciation)



Total Assets








Liabilities and Stockholder's Equity:



Accounts payable



Bond interest payable



Property taxes payable



Bonds payable (due in 20x6)



Common Stock



Retained Earnings



Total L & SE








Accounting Basics, Accounting

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