Business Process Modelling:

Emporium Trading Company purchases products from Asia and then resells them to local retailers. During the last 2 years demand for the imported products has increased significantly. Emporium Trading is expanding its local operations, including a new information system, to assist with managing the increase in purchases. You work as a consultant systems analyst, and you have been tasked with preparing documentation to assist with the identification of the current business processes in order to facilitate the identification of a suitable system for acquisition and payment for products. Below is a summary of your interview with the department supervisor:

A purchase requisition is sent from the inventory system to the purchasing clerk. The purchasing clerk prepares a purchase order using the vendor and inventory files and mails it to the vendor. The vendor returns a vendor acknowledgment to the purchasing clerk indicating receipt of the purchase order. The purchasing clerk then sends a purchase order notification to the accounts payable clerk.

When the warehouse accepts the vendor goods, the inventory system sends the accounts payable clerk a receiving report. The AP clerk also receives invoices from various vendors. The AP clerk matches the invoices to the purchase order notifications and receiving reports and updates the Accounts Payable master file. The AP clerk then sends a payment authorisation to the accounting department. There the Financial Accountant prepares the payment via EFT to the vendor. When the EFT is processed, the system automatically updates the accounts payable master file and the general ledger

Based on the interview above, prepare a document flowchart using a system tool, to document the acquisition/payment system that currently exists at Emporium Trading Company. A system tool includes software such as Word, Excel, Smartdraw or Edraw. There are many tools that are available to trail for free on the internet.